Step 5 — Weekly Tie-Out & Disbursements
Every week we reconcile gross → fees → reserves → refunds → disputes → net, produce an audit trail, and disburse according to your revenue-share agreement. Default routing: payouts land with IRent custody; IRent allocates and pays the brand/owner per contract.
Audit Trail
Dispute & Refund Logs
Reserve Modeling
Contracted Splits
Owner Approval
Immutable Links
What “weekly tie-out” includes
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Ledger reconciliation — PSP payouts vs. store orders; fees & reserves aligned to statements.
↩️
Refunds & chargebacks — logs exported; reason codes & evidence links attached.
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Disbursement calculations — revenue-share %, retainers, adjustments; countersigned summary.
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Audit trail — immutable links to exports/screens; descriptor & bank references.
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Reserve forecast — expected releases, cash-flow impact, step-up readiness.
Ledger schema (weekly packet)
| Field | Description | Source | Status |
|---|---|---|---|
| Gross sales | Sum of captured orders in scope window | Store export | READY |
| Processing fees | PSP fee totals (fixed + %) | PSP payout report | READY |
| Reserves/Holds | Rolling % and release ETA | PSP reserve log | TRACK |
| Refunds | Approved & processed refunds | Store + PSP | READY |
| Disputes | Open/won/lost with reason codes | PSP disputes | LIVE |
| Net payable | Gross − fees − reserves − refunds ± adj. | IRent ledger | CALC |
| Split & disbursement | Contracted % and schedule | Operating agreement | ISSUE |
Packet includes CSV/Excel exports + PDFs/screens; all links are immutable and timestamped.
Weekly checklist
- Reconcile payouts to PSP report total
- Match refunds to order IDs and email notices
- Update reserve schedule (new %, releases)
- Attach dispute evidence and due dates
- Countersign tie-out summary (owner + brand)
- Trigger disbursement waterfall per contract
Common exceptions (and actions)
- Reserve increase → freeze step-ups; re-forecast cash; notify parties
- Descriptor mismatch → correct bank letter/PSP settings; retest
- Refund spike → root-cause (SKU/ship); apply playbook; pause caps if needed
- Early chargebacks → submit templates + exhibits; adjust comms/SLAs
Dispute rate < 0.6%
Rolling 30-day target
Rolling 30-day target
Tracking ≤ 24h
From charge to carrier post
From charge to carrier post
On-time disbursements
Per contracted cadence
Per contracted cadence
Want zero-drift payouts?
We’ll reconcile, countersign, and disburse on a predictable cadence—evidence on file.
We’ll reconcile, countersign, and disburse on a predictable cadence—evidence on file.
Weekly Tie-Out — FAQ
Who receives the money?
Default: payouts land with IRent custody; IRent allocates and disburses per the revenue-share agreement with a weekly tie-out. Where policy requires otherwise, we use escrow/managed split, PSP-native split, or owner-bank settlement.
Can we audit the numbers?
Yes. We provide immutable links to exports/screens, plus a countersigned summary each week. You can request item-level drilldowns at any time.
Do you sell or rent accounts?
No. We match and operate on warmed payment lanes under dual KYC and clear agreements—we don’t sell accounts. If a match doesn’t pass platform review, it doesn’t launch.
Talk to a specialist
Same-day answers on reconciliation, reserves, and disbursement cadence.
Support / Sales / Partnership
support@irent.agency
support@irent.agency
Opening hours
Mon–Fri, 09:00–17:00 (GMT+1)
Mon–Fri, 09:00–17:00 (GMT+1)
Phone & WhatsApp
+1 (807) 804-0208
+1 (807) 804-0208